Features list
Epicenter's web-based platform allows schools and educational organizations to work faster, more securely and efficiently. Our technology is designed for educators and by educators to best meet the needs of our partners. Listed below are some of the key features. Your plan may not include all features listed.
If you wish to learn more about any of these features or how Epicenter can help you, please reach out to our amazing Support Team!
Dashboards
The Epicenter dashboard will be your landing page on the application site. There are three dashboard tabs: Overview Dashboard, School Dashboard, and Board Dashboard.
Overview Dashboard
Tasks widget
See and access all of your tasks, including what is new, due, and/or past due.
Documents widget
Search for any submission.
Contacts widget
Search contacts and open any contact in Epicenter, including board members, school and management organization contacts, Epicenter users, and more.
Entities widget
See and access your schools, boards, management organizations and more! Know the number of active board members and school contacts at-a-glance.
School status widget
A customizable widget that can show where schools are in the lifecycle, the number of districts and widgets, or breakdown by grade levels (elementary, middle, and high schools).
Compliance status widget
See the overall statistics for compliance activities, including how many are on-time, accurate, complete, past due, and their quality rating.
Schools Dashboards
School widget
View, search, and select the schools in your portfolio.
School compliance widget
View what tasks are completed on-time, complete, accurate, and/or past due.
Contract renewals widget
View what contracts are expiring in the next five years and drill down by year and school.
Boards Dashboard
Board widget
See, search, and select the schools in your portfolio.
Board compliance widget
See what tasks are on-time, complete, accurate, and/or past due.
Board seats widget
See the # / % of seats filled, # / % of seats vacant and quickly access the boards with vacancies.
Board meeting materials widget
Download meeting materials.
Conflict of interest widget
Keep track of the number and percent of forms complete or not complete.
Information & document management
Stop searching for who has a document or specific piece of information. Use Epicenter to manage your organization's information. This saves time, manages record retention, and ensures easy role transitions.
Collect Information
Individual documents
Request a single document where you can include instructions, a template, and a due date.
Collection of documents
Schedule multiple related documents at the same time.
Data with forms
Request information using a form format instead of requesting a document.
Upload
Add information from your SIS (student information system), and more!
Access Information
Key documents
Make critical documents easy to access in Board Center, School Center and Document Center. Filter by status to see which ones are under review, approved, and/or rejected.
Electronic rolodex
Find contact information quickly.
Reports
Use our internal reports to pull together your Epicenter information quickly.
Document Features
Document expiration dates
Ensure you have updated information.
Document expiration notifications
See when someone reuses an expired document.
Automate customized tags
Ex. Q1, Q2, Q3, Q4, month, and date.
Notes
Get context with notes.
Share Information
Resource center
Setup a resource center to share information within your organization or with your educational partners.
Publish on your website
Meet transparency requirements by embedding documents, such as board agendas, minutes, and a schedule from Epicenter to your website using a static URL.
Export information
You can export information as a CSV file to use for Tableau or for creating your own reports.
Coordinate recurring activities seamlessly
Let Epicenter make the routine, routine. Here are ways features make your life a little easier.
Schedule Items
Weekend warning notifications
Get notified when a requirement scheduled falls on a weekend.
Copy forward
Take advantage of our annual copy forward event to move your current submission requests into Epicenter for the next year.
Involve Your Team
Reviewer feature
Assign a reviewer to look at a submission before it is passed on for final approval. Use this feature to ensure quality of work or to keep another department in the loop.
Approver feature
Assign a person to be responsible for making sure that the work was done right.
Complete Requests
Submission narratives
Submitters can impart their thoughts, ideas and evidence directly into a submission requirement.
Reuse past submissions
Search for an existing document across entities that can still be used or can be referenced when satisfying a requirement.
Email Notifications
Tasks
Get notified for new and/or past due tasks and get reminders of things coming due.
Submissions
Set up a notification on a submission for someone not within the workflow but who needs to be informed.
Submission notes
Get notified when a note on one of your uploads is added to Epicenter. Subscribe to email alerts on other submission notes with the right permissions.
Returned submissions
Get notified when you need to make changes.
Reports
Generate reports within Epicenter to speed up your work process and share relevant information with your team.
Board Reports
- Board Member Directory
- Board Member Detail
- Board Member Email Address
- Board Member Succession Management
- Board Candidate Appointment Status
- Board Member Addresses
- Board Discussion Notes
- Board Member/Candidate Discussion Notes
- Board Member History by Board Seat
- Outstanding Oaths
- Board Vacancy/Term Expiration Detail
- Board Member Vacancy/Term Expiration Status
Security Information
- User list
- Users, roles and entities matrix
- User role usage
- Entity user role assignment
- User role permissions
- User sign-in activity
Compliance Reports
- Management Organization Detail
- Management Organization Discussion Notes
Management Organization
- Management organization detail
- Management organization discussion notes
School Reports
- School Contacts
- School Operations and Contacts
- School Contact Data
- School Discussion Notes
- Discussion Notes for Schools
Submission Admin
- Submission type list
- Submission type detail
- Task email notifications
Submissions Reports
- Submission Summary by Entity
- Submission Detail for an Entity
Security
Keep your information safe and secure. Your information is delivered through encrypted communication channels to a secure data center with nightly backups.
Data Protection
FERPA & HIPAA compliant
We support FERPA and HIPAA compliant documents.
US data storage
Your data is stored in the United States.
Encryption
For extra security, your information is delivered through encrypted communication channels.
Backups
You'll have peace of mind that you'll never lose your files since Epicenter backs up all information nightly.
Control Access
User role permissions
Ensure the right people have access to the right information.
Continuous Support
Continue to find new ways to leverage Epicenter in your organization to make your work easier.
Webinars
Join quarterly webinars to learn how to use Epicenter more fully.
Office Hours
Join our regular office hours to get help from our support team.
Videos
Access videos that walk you through initial setup, how to use Epicenter, and new features as they are released.
Support Team
Our support team is here for you during business hours and our online support center is available 24/7.